#006
October 10, 2025:- Tournament Scheduling Prototype & Infrastructure Resilience Sprint
Purpose
To lay the groundwork for Tapzi’s tournament automation system while stabilizing backend infrastructure and preparing basic integrations for future community and operational tooling.
Key Highlights
Automated Tournament Scheduling Engine (Prototype) Built initial backend logic to auto-schedule rolling tournaments with dynamic time slots based on player volume and rule presets.
Reschedule/Cancellation Controller (Admin Only) Introduced backend hooks to allow rollback of scheduled events, with token refund logic attached to cancelled tournaments.
Start-Time & End-Time Enforcement Implemented logic to enforce both game start windows and match duration caps, preventing tournaments from hanging indefinitely.
Discord Bot Stub for Notifications Drafted early webhook structure for pushing tournament notifications to Discord (match status, start reminders, results).
Simulated Load Testing (Database Tier) Conducted database concurrency stress tests using synthetic match/tournament creation to assess indexing and connection pooling under pressure.
Expanded Lifecycle Logging (Match + Tournament) Added structured logging for full tournament lifecycle (created → open → active → completed → closed), as well as real-time tracking of game state transitions.
Why It Matters
Ensures future scalability by automating tournament operations.
Reduces manual overhead, allowing the core team to focus on feature development.
Strengthens back-office observability, enabling better visibility into system behavior under real usage.
Begins social infrastructure with Discord alert capability, pre-aligning with community growth plans.
Open Issues
Event Overlap Logic Undefined: Multiple tournaments scheduled in overlapping time blocks can lead to participant conflicts.
Race Conditions in Auto-Start: In rare cases, tournaments receive duplicate start signals from conflicting schedulers.
Discord Webhook Drops: Message loss observed when sending high-frequency alerts under load; needs retry/backoff.
User-Facing Error Handling Lacking: Errors in scheduling not currently exposed to the UI layer, leading to silent failures.
Fixed
Participant Deduplication: Eliminated bug where users could enroll multiple times in the same event due to session desync.
Consistent Analytics Trigger: All game-end paths now properly fire analytics updates, ensuring complete match telemetry.
Next Steps
Implement user-friendly scheduling feedback (e.g., countdowns, slot errors, success states).
Develop attendee email notifications for event start reminders and result summaries.
Begin building Google Calendar export feature (ICS files for personal schedule syncing).
Extend backend logic to handle overlapping event resolution intelligently.
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